SGPS Event Sanctioning

The purpose of Event Sanctioning is to ensure that SGPS members are able to have fun and be engaged while having the event insured by the SGPS.

The process provides event organizers with a guide to follow to ensure they are in full compliance with both SGPS risk management best practices and with University policies.

A message from the Office of the Provost and Vice-Principal (Academic).

The university’s Meeting and Event Protocols have been updated to align with the current provincial regulations, which allow for the gradual easing of public health measures.

In-person meetings, events, and co-curricular student-led activities are permitted on-campus, with comprehensive health and safety protocols in-place. Further details are outlined in the Meeting and Event Protocols and in the FAQs on the Meeting and Events Protocols webpage.

Student-led co-curricular activities and events will follow the usual event sanctioning process through the AMS and SGPS. The AMS and SGPS have worked closely with the Executive Director, Risk and Safety Services, to develop additional health and safety criteria for their event and non-academic activity approval process to align with provincial regulations. All student-led co-curricular events and activities, including student club activities, must align with Queen’s Meeting and Event Protocols and receive formal approval through the AMS and SGPS event sanctioning process. Further information about the event approval processes can be found on the AMS and SGPS websites.

Queen’s Meeting and Event Protocols will be modified as the province continues easing restrictions and legislation is updated, which is expected on March 1st.

Mark Green
Provost and Vice-Principal (Academic)

Donna Janiec
Vice-Principal (Finance and Administration)

Click here to access the SGPS Event Sanctioning Information Guide.

You must read the guide before you complete the Event Sanctioning Form.



Click here to access the SGPS Event Sanctioning Form.

All requests should be submitted at least 3 weeks prior to the event. Forms submitted less than 3 weeks prior to the event may risk not being able to be reviewed.

SGPS Event Sanctioning