SGPS Council

SGPS Council acts as the legislative body of the SGPS. Its decisions are final unless they are amended or rejected by a referendum or General Meeting. The Council is responsible for directing and overseeing the activities of the Executive, for formulating and authorizing Society policies and acting as a liaison between the Executive and the ordinary members of the Society. The decisions of the Executive may be amended or rejected by a majority vote of the Council.

Council meetings take place monthly (except for June and July). They allow elected departmental representatives to connect with the SGPS Executive and Commissioners and other representatives from departments across the University. Council representatives are to act as a liaison between the SGPS and the students within their respective departments.

Meeting location and Council documents will be sent to the Council mailing list before each meeting. All meetings are at 5:30 PM unless otherwise noted in the Council agenda. 

If you have any questions regarding SGPS Council, please contact our Council Speaker at speaker@sgps.ca

Council Report Template

SGPS Bylaw and Policy

Questions about Council?

Speaker

The Speaker prepares material for and runs all Council and General Meetings. They are also chair the Bylaw and Policy Revisions Standing Committee, as well as being responsible for maintaining and interpreting the SGPS Bylaws and Policies.

Council Meeting Schedule

Spring/Summer 2022

Month Reports/Motions Due Meeting Date Meeting Location
May 2022 May 10, 2022 May 17, 2022 @ 5:30 pm Zoom link to be emailed to Councillors in advance of the meeting
August 2022 August 9, 2022 August 16, 2022 @ 5:30 pm Zoom link to be emailed to Councillors in advance of the meeting

Fall 2022

Month Reports/Motions Due Meeting Date Meeting Location
September 2022 September 13, 2022 September 20, 2022 @ 5:30 pm Zoom link to be emailed to Councillors in advance of the meeting
Annual General Meeting October 11, 2022 October 18, 2022 @ 5:30 pm Zoom link to be emailed to Councillors in advance of the meeting
November 2022 November 8, 2022 November 15, 2022 @ 5:30 pm Zoom link to be emailed to Councillors in advance of the meeting
December 2022 December 6, 2022 December 13, 2022 @ 5:30 pm Zoom link to be emailed to Councillors in advance of the meeting

Winter 2023

Month Reports/Motions Due Meeting Date Meeting Location
January 2023 January 10, 2023 January 17, 2023 @ 5:30 pm Zoom link to be emailed to Councillors in advance of the meeting
February 2023 February 7, 2023 February 14, 2023 @ 5:30 pm Zoom link to be emailed to Councillors in advance of the meeting
March 2023 March 7, 2023 March 14, 2023 @ 5:30 pm Zoom link to be emailed to Councillors in advance of the meeting
April 2023 April 4, 2023 April 11, 2023 @ 5:30 pm Zoom link to be emailed to Councillors in advance of the meeting

2021

December 2021 Council Meeting

Agenda December 2021
Reports December 2021
Minutes November 2021 Fall General Meeting

November 2021 Fall General Meeting

Agenda November 2021 Fall General Meeting
Reports November 2021 Fall General Meeting
Minutes November 2021
2020 – 2021 SGPS Audit Draft

November 2021 Council Meeting

Agenda November 2021
Reports November 2021
Minutes October 2021

October 2021 Council Meeting

Agenda October 2021
Reports October 2021
Minutes September 2021

September 2021 Council Meeting

Agenda September 2021
Reports September 2021
Minutes August 2021

August 2021 Council Meeting

Agenda August 2021
Reports August 2021
Minutes May 2021
Appendix: Proposed Council Schedule 2021-2022
Appendix: AMS Secretariat Report Fall 2021 Rector Election

May 2021 Council Meeting

Agenda May 2021
Reports May 2021
Minutes April 2021

April 2021 Council Meeting

Agenda April 2021
Reports April 2021
Minutes March 2021

Winter 2021 General Meeting

Agenda Winter 2021 General Meeting
Reports Winter 2021 General Meeting

March 2021 Council Meeting

Agenda March 2021
Reports March 2021
Minutes February 2021
Minutes March 2021 – Nomination Ratification for the March 2021 SGPS By-Election

February 2021 Council Meeting

Agenda February 2021
Reports February 2021
Minutes January 2021

February 1, 2021 Emergency Council Meeting

Nomination Ratification for the SGPS Election
Agenda February 1, 2021
Minutes February 1, 2021

January 2021 Council Meeting

Agenda January 2021
Reports January 2021
Minutes December 2020 

2019

December 2019 Council Meeting

Agenda December 2019
Reports December 2019
Minutes November 2019
Minutes Fall General Meeting 2019

November 2019 Fall General Meeting

Agenda November 2019 Fall General Meeting
Reports November 2019 Fall General Meeting
Minutes November 2019
2018 – 2019 SGPS Audit

November 2019 Council Meeting

Agenda November 2019
Reports November 2019
Minutes October 2019
Scholars at Risk Event Poster

October 2019 Council Meeting

Agenda October 2019
Reports October 2019
Minutes September 2019
Faculty of Arts and Science Strategic Plan 2019-2024

September 2019 Council Meeting

Agenda September 2019
Reports September 2019
Minutes August 2019

August 2019 Council Meeting

(meeting did not reach quorum)
Agenda August 2019
Reports August 2019
Appendix A – Career Services Peer Flyer
Minutes May 2019

May 2019 Council Meeting

Agenda May 2019
Reports May 2019
Appendix A – Career Services Peer Flyer
Minutes April 23 2019 Special General Meeting
Minutes April 2019

April 2019 Special General Meeting

Agenda April 2019 Special General Meeting
Reports April 2019 Special General Meeting
SGPS BP Final Version Updated January 2019LEOEDIT

April 2019 Council Meeting

Agenda April 2019
Reports April 2019
Appendix Motion A – Current and Projected Totals for Council Membership
Financial Update April 2019

March 2019 Council Meeting

Agenda March 2019
Reports March 2019
Minutes January v2.0 2018
Proposed Bylaw Updates

February 2019 Winter General Meeting

Agenda February 2019 Winter General Meeting
Reports February 2019 Winter General Meeting
Appendix February 2019 Winter General Meeting

February 2019 Council Meeting

Meeting Cancelled
Agenda February 2019
Reports February 2019
Minutes January 2018

January 2019 Council Meeting

Agenda January 2019
Reports January 2019
Minutes November 2018

2018

December 2018 Council Meeting

Meeting Cancelled
Reports December 2018

November 2018 Fall General Meeting

Agenda November 2018 Fall General Meeting
Reports November 2018 Fall General Meeting

November 2018 Council Meeting

Agenda November 2018
Reports November 2018
Minutes October 2018

October 2018 Council Meeting

Agenda October 2018
Reports October 2018
Minutes September 2018

September 2018 Special General Meeting

Agenda September 2018 Special General Meeting
Reports September 2018 Special General Meeting
2017 – 2018 SGPS Audit
SGPS Executive Strategic Plan 2018 – 2019

September 2018 Council Meeting

Agenda September 2018
Reports September 2018
Summer Events 2018 Feedback Report

August 2018 Council Meeting

Agenda August 2018
Reports August 2018
Student Advisor Report May to August 2018

May 2018 Council Meeting

Agenda May 2018
Reports May 2018
Appendix A SGPS B&P Edits for May 2018
Minutes April 2018
Minutes April 2018 Special General Meeting

April 2018 Special General Meeting

Agenda April 2018 Special General Meeting

April 2018 Council Meeting

Agenda April 2018
Reports April 2018
Appendix A – Elections Policy Changes
Appendix B – Marketing Officer Motion
2018 – 2019 Budget
Minutes March 2018

March 2018 Council Meeting

Agenda March 2018
Reports March 2018
Minutes February 2018
Minutes February 2018 Winter General Meeting
Minutes February 2018 Special Council Meeting

February 2018 Special Council Meeting

Agenda February 2018 Special Council Meeting
Revised Budget 2017-2018 – Supporting Documents

February 2018 Winter General Meeting

Agenda February 2018 Winter General Meeting
Reports February 2018 Winter General Meeting
2016 – 2017 SGPS Audit
Appendix – Discussion about Smoking on Campus

February 2018 Council Meeting

Agenda February 2018
Reports February 2018
Appendix A Student Fee Referendum Amendments
Appendix B Revised Budget 2017-2018 – Supporting Documents
Minutes January 2018

January 2018 Council Meeting

Agenda January 2018
Reports January 2018
Minutes December 2017

2017

Council Documents 2017

December 2017 Council Meeting

Agenda December 2017
Reports December 2017
Council Electoral Report Final
November 2017 Fall GM Minutes
November 2017 Special Council Minutes
November 2017 Council Minutes

November 2017 Fall General Meeting

Agenda November 2017 Fall General Meeting
Reports November 2017 Fall General Meeting
Student Advisor Report 2017

November 2017 Council Meeting

Agenda November 2017
Reports November 2017
Briefing on the SGPS Student Fee Policy
Student Advisor Report [Draft]
Submission from Principal Woolf to Joint Committee

November 2017 Special Council Meeting

Agenda November 2017 Special Council
Briefing on the Proposed JDUC Redevelopment

October 2017 Council Meeting

Agenda October 2017
Reports October 2017
September 2017 Council Minutes

September 2017 Council Meeting

Agenda September 2017
Reports September 2017
SGPS Logo Report
August 2017 Council Minutes

August 2017 Council Meeting

Agenda August 2017
Reports August 2017
SGPS Budget Overview 2017-2018
SGPS Executive Strategic Plan
Letter to Council re PhD Funding

May 2017 Council Meeting

Agenda May 2017
Reports May 2017
Minutes April 2017 Special General Meeting
Minutes March 2017

April 2017 Special General Meeting

Agenda April 2017 Special General Meeting
Reports April 2017 Special General Meeting
Report on International Professional and Graduate Student Resources
Report on Indigenous Professional and Graduate Students
ISAC – Constitution document
Equity Draft Strategic Plan

March 2017 Council Meeting

Agenda March 2017
Reports March 2017
Minutes February 2017

February 2017 Council Meeting

Agenda February 2017
Reports February 2017
Minutes January 2017
Minutes February 2017 Special Council
Minutes February 2017 Winter General Meeting
Minutes September 2016

February 2017 Winter General Meeting

Agenda February 2017 Winter General Meeting
Reports February 2017 Winter General Meeting
SGPS 2015 – 2016 Draft Audit

February 2017 Special Council Meeting

Agenda February 2017 Special

January 2017 Council Meeting

Amended Agenda January 2017
Original Agenda January 2017
Reports January 2017
Minutes December 2016

2016

Council Documents 2016

December 2016 Council Meeting

Agenda – December 2016
Reports – December 2016
Minutes – November 2016
Minutes – November 2016 General Meeting

November 2016 General Meeting

Agenda Fall 2016 General Meeting
Reports Fall 2016 General Meeting
Queen’s University Fall Term Break Consultation Session

November 2016 Council Meeting

Agenda – November 2016
Reports – November 2016
Minutes – October 2016

October 2016 Council Meeting

Agenda – October 2016
Reports – October 2016
Appendix – October 2016

September 20 2016 Special Council Meeting

Agenda-September-20-2016
Reports-September-20-2016
Appendix-September-20-2016
Minutes-September-13-2016

September 2016 Council Meeting

Agenda – September 2016
Reports – September 2016
Appendix – September 2016
Minutes – August 2016

August 2016 Council Meeting

Agenda – August 2016
Reports – August 2016
Appendix – August 2016
Minutes – May 2016

May 2016 Council Meeting

Agenda – May 2016
Reports – May 2016
Appendices -_May 2016
Minutes – April 2016

April 2016 General Meeting

Minutes-April-2016-gm

April 2016 Council Meeting

Agenda – April 2016
Reports – April 2016
Appendices – April 2016
Minutes – March 2016

March 2016 Council Meeting

Agenda March 2016
Reports March 2016
Appendices March 2016
Minutes February 2016
Minutes – February 2016 GM

February 2016 Council Meeting

Agenda February 2016
Reports February 2016 – GM
Appendices February 2016
Minutes January 2016

February 2016 General Meeting

Agenda February 2016 – GM
Appendices February 2016 – GM
Reports February 2016 – GM

January 2016 Council Meeting

Agenda January 2016
Reports January 2016
Appendices January 2016
Minutes December 2015