The SGPS is pleased to announce its Election period for the following positions:

  • President
  • Vice President Graduate
  • Vice President Professional
  • Vice President Campaigns and Community Affairs
  • Vice President Finance and Services
  • Graduate Student Senator

To find out more about the positions above, please go to, click on the Bylaw and Policy link provided, and look at the roles and responsibilities of the positions, stipends associated with each position, and other key information.

If you are interested in running for an election position you must be above the age of 18 and an SGPS member presently and at the time of your hopeful elected term. The elected term for SGPS Executives will be May 1st, 2021 – April 30th, 2022. The elected term for the Graduate Student Senator will be May 1st, 2021 – April 30th, 2023.

The SGPS Election has, much like many other things, had to evolve in order to proceed under COVID-19 restrictions.

Therefore, this year’s nomination procedures have been divided into a two-step process.

All of the steps listed below must be completed in full prior to the end of the nomination period, which will take place on January 26th, 2021 @ 11:59 PM.

Late nominations or signatures will not be accepted.

Step One

In order for an SGPS member to be nominated for an elected Executive position or for the position of Graduate Student Senator, the prospective Candidate must submit answers to the following questions.

These answers should be submitted in Microsoft Word .docx or Adobe .pdf format to the SGPS Chief Returning Officer ( and the SGPS Executive Director ( prior to proceeding to Step Two.

Please note, as is stated above, all of the steps listed below must be completed in full prior to the end of the nomination period, which will take place on January 26th, 2021 @ 11:59 PM.

Late nominations or signatures will not be accepted.

Part A – Candidate Information (REQUIRED)

Provide the following information:

  1. Position sought by the Candidate
  2. Candidate’s Name
  3. Candidate’s Student Number
  4. Candidate’s Address
  5. Candidate’s Telephone
  6. Candidate’s Email
  7. Candidate’s Department
  8. Candidate’s Degree Program

Part B – Campaign Manager Information (OPTIONAL)
Please note, candidates are not required to have a campaign manager. If a candidate wishes to have a campaign manager, they must provide the following information.

  1. Campaign Manager’s Name
  2. Campaign Manager’s Student Number
  3. Campaign Manager’s Address
  4. Campaign Manager’s Telephone
  5. Campaign Manager’s Email
  6. Campaign Manager’s Department
  7. Campaign Manager’s Degree Program

Part C – Candidate Description (REQUIRED)
In this space, outline yourself as a candidate, your relevant experience for the role, as well as any major or key promises you would like to deliver on should you be elected to your chosen position.

Answers will be posted on the SGPS website during the campaign period.

This part must be limited to 300 words.

Part D – Candidate Headshot (REQUIRED)
Please provide a candidate headshot as a separate email attachment, do not embed the photo within the word document, for use on the SGPS website to accompany your short candidate description.

Step Two

Nomination Form and Signatures

Candidates are required to obtain the consent of 25 SGPS members in order for their name to be placed on the ballot.

An SGPS member is defined is as any Graduate Student or Professional Student at Queen’s University that has paid the SGPS Society fee within the current academic year.  If an individual is uncertain regarding their membership status they can use this fee statement tutorial from the University Registrar’s Office to confirm their status.

This year, instead of paper forms and physical signatures, members consenting to the nomination of a candidate will be authenticated with their Queen’s NetID through a secure Qualtrics form administrated by the SGPS election team. Completion of this form will serve in the place of physical signatures.

We strongly recommend that candidates endeavour to get more than 25 individuals to complete the form linked below, in case there is an issue with an individual’s submission.

Candidates have discretion to distribute the form as required. We strongly encourage candidates to distribute the form themselves to increase the legitimacy of the correspondence and confidence SGPS members have in opening the link.

The link to the required form is as follows:

Please click here to obtain a PDF copy of the 2021 – 2022 SGPS Election Nomination Package, which contains contact information and the campaign rules.

Nomination Period Opens January 16th, 2021 @ 12:01 AM Nomination Package will be made available via Qualtrics
Nomination Period Closes January 26th, 2021 @ 11:59 PM
SGPS Council Ratification January 27th, 2021 @ TBA
All Candidates Meeting January 27th, 2021 @ TBA Will take place on Zoom
Campaign Period Opens January 28th, 2021 @ 12:01 AM
All Candidates Debate February 3rd, 2021 @ TBA Will take place on Zoom
Campaign Period Closes February 8th, 2021 @ 11:59 PM
Voting Opens February 9th, 2021 @ 12:01 AM Ballots will be sent to SGPS members via SimplyVoting <>
Voting Closes February 10th, 2021 @ 8:00 PM
Expenses Due February 15th, 2021 @ 4:00 PM Via email to

Benjamin Mercado-Cruz

Chief Returning Officer

Mary Rita Holland

Council Speaker